Candidate Communication Templates for Each Hiring Stage

Message templates for outreach, interview scheduling, reschedules, offers, and rejections.

Template structure that works

Each message should contain three parts: context, request, deadline. This format reduces ambiguity and improves response rates.

Interview proposal template

Context: “You passed initial review for [Role].”
Request: “Please confirm availability for [time] in [timezone].”
Deadline: “Reply by [date].”

Rejection template

Include one concrete reason category and one actionable suggestion. Generic rejections damage employer brand and candidate trust.